Calendar analytics and insights

How do you know if you or your team are spending time as intended?

Busy executives spend most of their day in meetings. But do you ever stop to ask if that meeting help you reach your goals? Do you have a real sense of where you spend your time?

Calendar audit is a powerful tool to get a grip on your calendar. It is immensely useful to calibrate where you think you spend your time vs where you actually spend your time.

Moreover, you can also gather useful insights about how your team or an entire org is spending time. Is your team getting enough time to do the work or are they occupied by internal meetings and trainings? Are they spending time on the high priority projects?

CXOs, Head of orgs and Executive Assistants use TimeTackle’s Calendar Analytics to align how the time is being spent with their priorities.

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Categorize events

Simply use #hashtags on your calendar event description to categorize events. Like #strategy-planning or #board-meetings and TimeTackle will extract and categorize the tags.

TimeTackle provides a Chrome extension to make it even easier to create and manage categories.

Automatic categorization

TimeTackle also can categorize events automatically based on rules. Some of the rules are builtin, such as: internal vs external meetings, recurring vs non-recurring or one:one vs group meetings. But you can also set rules based on attendees and search terms. As an example, if you are meeting someone in your team you can automatically tag them as team_one_one.

Team analysis

Group people into teams and analyze how the group is spending their time. Understand how different teams are communicating with each other or with external organizations.

Measure, learn and adjust

Most often, you or your team are not as aligned as well as you think. You end up doing things that you seemingly just have to get done at that moment or end up doing things that are pushed on to you. We usually prefer to work on this that we enjoy instead of the things that are most meaningful and impactful. Identify your top five priorities for the quarter or the month and look back any moment to see how your time is mapped to those priorities. Learn what is going well and what is not and adjust accordingly.
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