Whatever your company’s products or services, it’s critical to appropriately monitor staff productivity. According to a 2013 Gallup study, 70% of Americans are disengaged at work. Most employees are distracted by cell phones, social media, personal communications, and the demands of their personal lives, making it difficult to focus and deliver high-quality work regularly.
A more recent Gallup 2021 study showed that productivity conditions have deteriorated to a point where companies are not only struggling to sustain their productivity levels, but they have gone an extra mile for their employees by focusing on the wellbeing and mental health of their employees so that they can cope with the growing stress and anxiety of post-pandemic-era life.
Measuring your productivity correctly is a clear way to acquire insight into the quality, commitment, and productivity of your staff and help you make the right decision at such important times. Aside from a universal method for monitoring productivity and growth, there are techniques for analyzing how efficiently your individual employees and the complete company produce great end results.
Here are 5 great tools that will help you measure and improve efficiency.
Table of contents
1. Tackle
Tackle is a time tracker which allows you to measure your time spent on tasks in real-time and then analyze whether you’ve achieved them or not. It provides an easy way to construct timelines from calendar data directly and to interact with calendar data in new and inventive ways.
What makes Tackle special is that Tackle caters to all types of users’ time management needs. You can sign for yourself as well as for your teams so that your organization can achieve true-time efficiency.
Time Tackle takes your business calendaring beyond scheduling. Tackle provides data-driven scheduling assistance that will help you understand how and what you and your team are spending time on. Audit and adjust your schedules to make your team time efficient. Additionally, you can also measure your meeting health with Tackle. Tackle allows you to understand the overall meeting load across your organization and lets you identify and eliminate time sinks. You can also optimize your connections with your peers with Tackle. Tack your interactions with external stakeholders and create time slots for specific teams and companies easily with Tackle.
Key Features:
- Calendar Analytics
- Categorize and Tag Events
- Custom Reports
- Sync with Google Sheets
- Enterprise-Grade Security
- Easy to use Chrome Integration
2. Time Doctor
Time Doctor is a time management program for real-time work tracking and time prevention. It is important for people and corporations to track time management and the overall productivity of remote teams.
It registers internet use by employees and gives a quick report on visited websites and applications. Every 3 minutes, the doctor collects screenshots to confirm that employees are working. Employees are alerted through pop-ups when they visit time-consuming websites such as Facebook. Furthermore, daily reports provide employees with their day-to-day metrics so they can correct themselves. The dashboard shows supervisors who are working and who are slacking off at a glance.
Time Doctor provides enterprise-grade security and is ISO 27001-2013 certified. It offers several characteristics to improve the productivity of employees, such as removing multi-tasks, ensuring that employees concentrate on their top priorities and that supervisors are aware of their top priorities.
Key Features:
- Time Tracking
- Automatic Screenshots
- Process Payroll
- Attendance Tracking
- Track Breaks
- Time Usage Alerts
3. WorkiQ
WorkiQ is a piece of software that monitors employees’ computer usage and generates reports on how much time they spend on productive and ineffective activities.
The dashboards show you clearly which staff are actively involved in their work and which are constantly distracted. WorkiQ provides you with the ability to classify these activities, track processes across all applications, and analyze how different users complete similar work units.
WorkiQ goes beyond system data and self-reporting to generate scalable, secure, and real-time changes to improve your productivity and your company in less than a year.
Having real-time dashboards have various advantages:
- Recognize unproductive behaviors for “in-the-moment” coaching.
- Recognize and reward positive behavior.
- Complement true employee productivity, which takes into account the variety and complexity of the job performed by people.
- Manage remote employees to the same criteria as in-office employees.
- Identify your best performers so that you may assist them in replicating their procedures across teams.
- Improve the distribution of labor by recognizing skill sets or overworked staff
3. Trello
Trello is an attractive, enjoyable, and easy tool for organizing, coordinating, and tracking work. The app’s selling advantages are its simplicity of use and its capacity to enhance cooperation between internal and external teams. Trello, on the other hand, lacks features for managing and balancing resources across multiple projects, making it unsuitable for traditional project management. Trello’s free tier may also be unusable; certain features are available only as add-ons, and the free version limits you to one per board. Other elements, such as swimlanes and stringent work-in-progress limitations, are completely absent. Trello may be adaptable enough to complex requirements, but determining whether it is will require some trial and error.
Trello’s pricing is comparable to other collaboration applications. Trello cost significantly less in the first few years following its introduction, which, combined with its attractive user interface, helped it gain a reputation as a fantastic tool for small enterprises and entrepreneurs. The rates remain reasonable, but they are not cheap.
Key Features:
- Detailed & Quick Overviews of Front/Back Cards.
- Easy, Drag-and-Drop Editing.
- In-Line Editing.
- Easy Organization with Labeling, Tags, and Comments.
- Progress Meter Checklist.
- Card Records Archive.
4. Todoist
Todoist is software that keeps everyone up to speed with everything from the minor things we have to do every day.
Individual assignments, team tasks, and custom-labeled projects all have deadlines, and productivity is measured in terms of accomplished tasks on time. The major advantage is that it is compatible with all the platforms we use.
As you accomplish activities in Todoist on time, you earn Karma points and level up. You can view your existing Karma points and levels by selecting the Productivity Karma tab. This is a fun little way to keep you motivated to finish tasks on time.
Using Todoist will help you keep clear communication within your task force. It will allow you to collaborate on projects and tasks with your teammates and help eliminate any confusion in communication. Todoist allows you to set recurring reminders for better time management and also lets you comment and review tasks to keep the conversion flowing among teammates.
The best part about Todoist is that it is cloud-based online. You can access the platform on any device, regardless of where you are.
Key Features:
- Add articles and websites as Todoist tasks using browser extensions.
- Use templates to create reusable project checklists.
- Forward emails to Todoist as new tasks or comments.
- Copy & paste multiple lines of text to create new tasks from each line.
- Set due dates to recur based on the last completion date.
5. Asana
Asana is an effective monitoring software that allows everyone to track their time so that we can efficiently manage our budget.
By using its great feature, the Harvest Timer, you may know how much time you spend on every task of the day. Tasks can be individually given and tracked in real-time, so we are all in the process of our projects. This allows teams to deal instantly with any problem that helps keep customers and workers satisfied.
What makes this app special from other similar apps on the market is that this tool periodically updates itself without the need to pay any additional costs. Asana aims to make your work a lot easier by allowing you to work on and track multiple projects simultaneously, as well as customize any project by adding new tasks and subtasks. The interface is extremely intuitive and you can create projects in different ways: schedule, list, calendar, and board.
Key Features:
- Out-of-the-box agile support
- Comprehensive agile reporting
- Simple and modern design
- Built-in Roadmaps
- Customizable Dashboard with plug-and-play widgets
- Power up with workflows
Summary
Time tracking software is an important tool for checking the daily work performance of employees and can be a way to determine which techniques lead to maximum productivity.
The behavior of employees is unpredictable. Douglas McGregor’s hypothesis X and Y employee assumptions clearly indicate the type of employees in the business (productive and unproductive).
Each organization should therefore set up time-tracking software in order to identify these two categories and separate them into groups in which their previous performance is monitored effectively.
