Seamless manage time with Outlook Calendar time tracking

using outlook calendar to track time
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Outlook calendar time tracking is a dynamic approach to logging and managing your work hours directly within the familiar interface of Microsoft Outlook.

It transforms your calendar into a powerful tool for tracking tasks, meetings, and projects, providing a comprehensive overview of your time allocation.

You can have a clear idea about how you are spending time and whether proper resources are being allocated to relevant tasks.

Tracking time in Outlook calendar

Time tracking your Outlook calendar feature is a breeze. Simply create calendar entries for your tasks or projects, and assign durations to each.

As you go about your day, mark these entries as completed or adjust the time spent. Outlook Calendar time tracking integrates into your workflow, making time management intuitive and efficient.

Tracking time in Outlook Calendar is a straightforward process that can greatly enhance your productivity. If you are confused, follow the step-by-step guide below:

Step 1: Open Microsoft Outlook

Launch Microsoft Outlook on your computer. Ensure that you are signed in to the account associated with your Outlook Calendar.

Step 2: Navigate to the calendar view

Click on the “Calendar” tab located in the bottom left corner of the Outlook window. It will take you to the Calendar view, where you can see your scheduled events.

Step 3: Create a new calendar entry

To track time for a specific task or project, create a new calendar entry by clicking on the date and time slot you want to allocate for the activity. A pop-up window will appear.

Step 4: Enter task details

In the pop-up window, enter the details of the task or project you want to track. Include a meaningful title, location (if applicable), and additional notes.

Step 5: Set the duration

Specify the start and end time for the task to define its duration. It will be crucial for accurately tracking the time spent on the activity.

Step 6: Save the calendar entry

Once you’ve filled in the details, click the “Save & Close” button to save the calendar entry. The entry will now appear in your Outlook Calendar, visually representing the time you’ve allocated for the task.

Step 7: Update as needed

As you work on the task, periodically return to the Calendar view to update the entry. Adjust the end time if the task took longer or mark it as completed if finished earlier than expected.

Step 8: Categorize the entry

Sign up at Tackle and connect your Outlook account.

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Use the “Tags” and “Property” features at Tackle to create the labels for time tracking your Outlook calendar. You can create custom categories based on projects, clients, or types of tasks. You can simply assign a tag or property to any of your calendar events.

Outlook calendar time tracking

This categorization will aid in organizing and analyzing your tracked time.

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Step 9: Review tracked time

For a quick look at your tracked time, just head to the “Reports” page. There, you can generate insights about your tracked time in no time!

How to merge multiple calendars

If you need more detailed reports, you can consider exporting your calendar data or using third-party time tracking software for Outlook like Tackle.

Try the Tackle app. It’s free, forever!

So, there you go! Using Outlook calendar to track time is as simple as that.

Should you use a time-tracking in Outlook calendar?

The following pros vs cons list should give you a rough idea about whether Outlook calendar time tracking is worth it.

🔄 Seamlessly blends with your routine.📊 May lack in-depth analytics and reporting features.
🖱️ Intuitive design for easy navigation.🕒 Requires manual input, potentially time-intensive.
🗓️ Provides a consolidated overview of tasks.🚀 Dedicated apps may offer more specialized features.

How can you use a time tracking software to improve Outlook calendar time tracking?

There are specialized time tracking software for outlook designed to streamline and automate the time-monitoring process.

These applications often offer advanced features, such as detailed reporting, project management integrations, and analytics, providing a more comprehensive solution for organizations with complex time-tracking needs.

how to track time in outlook calendar
Credit: Tackle

Integrating a dedicated time-tracking app with your Outlook Calendar can supercharge your time management efforts, unlocking advanced features and analytics. It will help you gain deeper insights into productivity patterns.

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This integration bridges the gap between the simplicity of Outlook calendar time tracking and the robust functionality of specialized apps, offering the best of both worlds.

Different time-tracking apps provide integrations with Outlook, including Clockify, Tackle, TimeCamp, and others.

Credit: Clockify

Besides Microsoft Outlook, these apps provide hundreds of integrations with other productivity tools. For instance, you can use Slack, Asana, Jira, Google Workspace, Salesforce, and many other tools in one place.

Try the Tackle app. It’s free, forever!


In conclusion, using Outlook calendar to track time is a fantastic way to enhance your time management within a familiar environment.

While it provides a user-friendly and integrated solution, exploring time-tracking apps and integrations can take your efficiency to the next level.

Choose the best approach that suits your team’s needs and watch as productivity soars. Happy time tracking!

💡 Tackle Pro Tip
You can easily start tracking your time directly from your Google calendar. To know about it, please read the following article:

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Maximize potential: Tackle’s automated time tracking & insights

Maximize potential: Tackle’s automated time tracking & insights