Agency Resource Management Software can boost Project Time Management by helping teams track, organize, and balance their workload. For example, let’s say you’re a project manager at a creative agency. Your team is working on a new campaign for a client, and things are going smoothly. Agency resource management software can be of great help. With it, you can quickly assess your team’s current workload and identify any available resources to help get this project back on track. This article will help you get started by exploring the best agency resource management software for creatives.
Automatic time tracking software from Tackle can also help you achieve your goals. By automatically tracking time on projects and tasks, it builds a detailed record of exactly how your team spends their time. This way, you can get organized and quickly figure out how to tackle the new project and help your team manage their time effectively.
What is an Agency Resource Management Software?
Agency resource management software is purpose-built to help creative, marketing, and professional services agencies plan, track, and optimize how people and time are allocated across projects.
Unlike generic project management tools, this software focuses on who is doing the work, when they’re available, and how their time aligns with project budgets and deadlines. It provides project leads and operations teams with real-time visibility into capacity, helping to avoid overbooking or underutilization, and aligns the right talent with the right tasks.
Why Resource Management Matters for Agency Efficiency and Profitability
Key benefits include:
- Allocating team members based on availability and skill set
- Forecasting future resource needs
- Balancing workloads across projects and clients
- Tracking billable vs. non-billable hours
- Managing time off, freelancer schedules, and remote work logistics
For agencies juggling multiple deadlines and cross-functional teams, resource management software is crucial for enhancing productivity, safeguarding profit margins, and ensuring consistent client delivery. It streamlines operations, reduces guesswork, and enables agencies to accomplish more with fewer resources.
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21 Best Agency Resource Management Software for Creatives
1. Tackle: Smart Time Tracking for Creative Agencies
Tackle is more than a time tracker; it’s an innovative resource management tool built for the fast-paced world of creative agencies. By automatically capturing work hours from tools like Google Calendar or Outlook, Tackle eliminates manual time entry and transforms it into actionable insights, improving team and project performance.
Built for Creative Teams
Creative work thrives when admin doesn’t bog down teams. Tackle integrates directly with your calendar, tracking time spent across meetings, deliverables, and strategic work, without disrupting your workflow. All benefit from fewer reporting headaches and more time to create, like:
- Designers
- Producers
- Account leads
- Project managers
Smarter, Simpler Resource Visibility
With intelligent tagging and automation, Tackle enables teams to categorize time by project, client, or task, eliminating the need for manual timesheets and tedious clicks. Instantly see how resources are distributed, so you can spot burnout risks, rebalance workloads, and optimize team performance in real time.
Real-Time Reporting That Fuels Profitability
Every tracked minute is converted into dynamic reports that break down:
- Billable versus non-billable time
- Highlight project health
- Identify opportunities for improvement
Tackle equips agency leaders to make faster, smarter decisions:
- Refining estimates
- Boosting margins
- Driving sustainable growth
Trusted by High-Performance Teams
Forward-thinking teams at companies like Roblox, Deel, and Lightspeed Ventures rely on Tackle for clear, enterprise-grade insights without the complexity typically associated with enterprise solutions. For growing creative agencies, it’s the tool of choice to scale efficiently, retain talent, and increase billable output.
Get Started Instantly
Tackle offers a zero-friction setup: simply click to connect your calendar, set up smart tags, and start tracking with minimal disruption. No long onboarding. No learning curve. Just better visibility from day one.
For creative agencies ready to ditch spreadsheets and guesswork, Tackle delivers a more innovative way to manage time, resources, and profitability, all in one place.
2. GoVisually: The Creative Management Software for Fast Feedback
GoVisually is a user-friendly creative management platform that streamlines the review and approval process for creative teams. No more messy email threads. GoVisually helps you cut feedback time in half by centralizing communication and simplifying collaboration.
Upload and annotate PNG, JPG, PSD, PDF, and video files in just a few clicks. Feedback is fast and intuitive: just point, click, and comment directly on any part of the visual.
Effortless Collaboration and Version Control for Creative Teams
Collaborate with all stakeholders in one place. GoVisually allows unlimited reviewers to join without sign-up hassle, making it easy to gather input and approvals quickly. Creative teams can also organize multiple versions of a design in one space, using labels and categories to track changes and maintain clarity.
Whether you’re managing client revisions or internal feedback loops, GoVisually keeps your design process moving:
- Faster
- Cleaner
- Smarter
3. Trello: A Visual Approach to Creative Project Management
Trello is a widely used creative management tool that makes project collaboration:
- Simple
- Visual
- Flexible
Designed around an easy-to-use board and card system, Trello helps creative teams manage meetings, campaigns, events, and goal-setting with a workflow that’s fully customizable to their needs.
Users can tailor Trello to fit their team’s unique style and processes. Projects are organized on Boards, giving you a clear, at-a-glance view of who’s working on what and the status of each task. Lists and Cards allow teams to break down work in one place into:
- Manageable steps
- Add details
- Set deadlines
- Keep everything organized
4. Monday.com: The Highly Customisable Project Management Software
Monday.com is one of the top-rated project management platforms for creative teams, offering a flexible and intuitive Work OS that adapts to your unique workflows, no coding required. Teams can set up and customize processes in minutes to manage:
- Daily tasks
- Projects
- Collaboration with ease
By centralizing work, tools, files, and communication in one place, Monday.com eliminates manual work and keeps creative teams aligned. Built-in automation and real-time notifications ensure everyone stays up to date, while customizable dashboards provide a clear, bird’s-eye view of team progress and project status.
5. Infinity: The Organised Creative Projects Management Software
Infinity’s unique and highly customizable structure makes it a standout choice among creative project management tools. Designed for flexibility, it enables creative teams to manage workflows, organize documents, and access all necessary resources in a single, searchable, and streamlined platform.
Flexible Views and Custom Organization for Maximum Clarity
With Infinity, you can view all project tasks and their current status at a glance. The platform supports multiple views that you can easily switch between within the same folder, like:
- Kanban
- List
- Calendar and more
Its nested folder and subfolder system lets teams build an “infinite” structure to keep work organized and easy to navigate.
Creative teams can tailor their workspace by filtering, sorting, and organizing data as needed. You can even customize visibility by choosing which attributes to display or hide, creating a clutter-free view that perfectly fits your workflow.
6. Bonsai: The Creative Project Management Software for Freelancers and Agencies
Bonsai is an intuitive project management platform designed specifically for agencies and small creative teams. It helps:
- Streamline workflows
- Manage projects efficiently
- Enhance team collaboration
With robust task management features, teams can break projects into actionable tasks, assign responsibilities, and track progress to ensure deadlines are consistently met.
Simplify Communication and Stay on Track with Powerful Project Tools
Bonsai’s client portal simplifies communication by offering clients a dedicated space to review designs, provide feedback, and access essential documents, all in one place. The platform supports flexible project views, including Kanban, Gantt, and List, enabling teams to visualize their workflows in a way that best suits their needs.
Resource management and reporting tools help:
- Balance workloads
- Monitor timelines
- Keep projects on schedule and within budget
7. ProofHub: A Top-Rated Creative Project Management Software
ProofHub is a top-rated creative project management software that offers a suite of powerful tools under one virtual roof. Creative teams can utilize these tools to bring their stunning design ideas to life as awe-inspiring projects.
ProofHub allows users to manage and collaborate on multiple projects with remarkable ease and efficiency:
- Easy to use
- Simple to learn
- Intuitive
Using ProofHub, creative and design teams can share innovative and fresh ideas, develop a robust design strategy, visualize design workflows, collaborate with outbound creative visionaries, and track client requests.
8. Slack: A Communication Tool for Creative Teams
Slack is a powerful messaging platform that connects people to the information and conversations they need to work efficiently. It enables asynchronous and real-time communication within and beyond your organization, making collaboration smoother and more flexible.
From Meetings to Messaging: Everything Happens in Slack
With features like Channels, teams can centralize discussions by topic, project, or department. Slack Connect allows you to securely collaborate with external partners, while Huddles provide a lightweight way to jump into live audio or video conversations with teammates.
Slack also integrates with tools like Fellow, letting you collaborate on meeting agendas, take notes, and share feedback without ever leaving the app. It’s a centralized hub for communication, meetings, and teamwork in one streamlined experience.
9. AgencyAnalytics: The Reporting Tool for Marketing Agencies
AgencyAnalytics is a powerful, purpose-built platform designed for marketing agencies to seamlessly track and report on performance across 80+ popular tools, including:
- Google Analytics
- Semrush
- Mailchimp
- Facebook Ads and more
Its intuitive interface and innovative features allow marketers to create custom dashboards and client-ready reports in as little as 11 seconds.
AI-Powered Insights and Ready-to-Use Dashboards for Fast Reporting
With tools like Ask AI, which transforms raw marketing data into actionable insights, and a library of pre-built dashboards and templates, AgencyAnalytics takes the hassle out of client reporting.
It helps agencies save time, reduce manual effort, and focus on what matters most:
- Refining strategy
- Scaling campaigns
- Delivering results
The platform also offers a flexible 14-day free trial, making it easy to explore its full capabilities risk-free.
10. Workamajig: The Agency Management Software Built for Creative Teams
It’s well known that Workamajig is designed to make workflows smoother and support agency growth. It integrates resource planning and sales CRM. This optimizes agency operations and automates tasks. With its help, managing agency resources and processes becomes smooth and efficient.
It’s surprising to find out that this system uniquely combines financials and agency processes! The best part is that by automating these elements, Workamajig saves agencies time and resources.
11. Scoro: The All-in-One Business Management Software
Scoro is a solution that makes workflows smoother and brings together project and agency management. The cool thing is that it works as a helpful agency management system. It makes managing agency resources easier and significantly improves agency operations.
Among the stunning features of Scoro are:
- Project management
- Sales CRM
- Financial management
It helps automate workflows and improve agency processes.
12. FunctionFox: The Agency Management Software for Creative Firms
There is no denying that FunctionFox is a strong agency management system. It’s stunning how it makes task management simpler by making workflows smoother! What’s interesting is that this helps in planning resources and managing projects efficiently. This powerful tool enables agencies to enhance their operations.
FunctionFox offers key features, including time tracking and financial management, that provide valuable insights and support. The benefits of having these features are that they ensure accountability and provide a clear view of the business’s health. All this while managing agency workflows and processes effectively!
13. Wrike: The Work Management Software for Creative Teams
Wrike makes agency operations more efficient. It’s a whole agency management system with amazing features. The remarkable aspect of these features is that they enable agencies to automate their workflows. At the same time, they also improve how agencies plan their resources.
There is no doubt that Wrike improves agency workflows and processes. It also adds value to how agencies manage their resources. As a positive outcome, this leads to a better valuation of the agency.
14. Basecamp: A Simple Tool for Managing Creative Projects
Basecamp is a sound system for managing agencies. Typically, it’s used to streamline important agency tasks. It’s beyond dispute that it’s an excellent tool for managing projects. How interesting the team communication feature of this platform is!
It can:
- Automate workflows
- Serve as a sales CRM
- Perform additional tasks
15. Accelo: The Automation Tool for Agencies
It’s a fact that Accelo is designed to automate workflows and streamline agency operations. What’s astounding is that it enables businesses to manage their resources, projects, and more.
This innovative platform offers features such as sales CRM and financial management. Its advanced technology allows for the smooth management of agency processes. Accelo automates and optimizes agency workflows and processes. Another notable aspect is that it plays a significant role in enhancing both productivity and profitability.
16. Smartsheet: The Spreadsheet-Style Project Management Tool
Built on the lines of a spreadsheet, Smartsheet gives you the ability to organize:
- Company tasks
- Schedules
- Processes
- Other aspects of business management
Besides being a project management tool, the workflow management capabilities of this solution include customizing the brand logos and prescribing different color themes for individual projects.
To keep track of tasks and their completion process, Smartsheet allows you to automate workflows and visualize data using:
- Calendar
- Card-style views
- Gantt charts
Team members are automatically updated about critical changes in the project in real-time.
17. Harvest: The Time Tracker for Project-Based Businesses
Harvest is a user-friendly tool for tracking time and expenses. It provides clear reports on time spent on a project and the agency’s billable hours. Harvest’s integration capabilities make it easy to integrate with your current workflow and tech stack.
Here’s what you need to know:
- Easy time tracking.
- Create and send invoices with just a few clicks.
- Keep tabs on all your project costs and receipts.
- Better track your budget and team’s time.
18. Workable: The Hiring Software for Agencies
Workable is great for recruitment agencies. It makes hiring easier with:
- Job postings
- Candidate tracking
- Team collaboration
Plus, it uses AI to help you find the right candidates faster.
Here’s what you need to know:
- Easily post jobs and track applicants.
- Share feedback and collaborate with your team on the platform.
- Save time with automated interview scheduling and reminders.
- Hiring metrics and insights improve your hiring process.
19. Calendly: The Scheduling Tool for Busy Teams
Calendly makes scheduling easy. It syncs with your calendar, allowing others to book time with you and eliminating the hassle of back-and-forth communication. It’s great for agencies and busy teams.
Here’s what you need to know:
- Clients can easily book time with you directly and hassle-free.
- Syncs with your existing calendars to avoid double-booking.
- Sends automatic reminders to reduce no-shows.
20. Kintone: The No-Code Workflow Management Software
Kintone is a project and workflow process management software that allows managers to track, prioritize, and assess their team’s tasks for any workflow. Kintone is built to handle any project or task with the same efficiency. It is built with a drag-and-drop builder designed for non-coders, enabling you to create personalized workflows for any type of task or project.
You can also customize Kintone to create automated reminders. There are options to filter tasks or project stages by data field or team member to generate custom reports or dashboard views and automate handoffs.
21. Projectsly: The All-in-One Project Management Software
Projectsly is a prominent project management software that helps manage various projects. The product offers multiple solutions, including:
- List
- Kanban
- Calendar
- Gantt views
This platform enables users to keep their data organized in one place, including documents, notes, activity timelines, email integration, and task hours. Projectsly is an excellent platform for managing and tracking all the KPIs and objectives.
What to Look for in an Agency Resource Management Software
Resource Visibility at a Glance
Look for agency resource management software that helps you see who’s working on what at a glance. The right platform will give you a live snapshot of your team’s current assignments and upcoming workload to help you balance tasks, prevent burnout, and ensure the right people are assigned to the right jobs.
Tools with built-in filters by department, project, or role enable teams to identify gaps or overbooked resources quickly.
Simple, Flexible Scheduling
Scheduling resources shouldn’t be a headache. Choose a resource management tool that makes it easy to get organized. Whether you’re planning for next week or next quarter, the system should support:
- Drag-and-drop scheduling
- Account for public holidays or PTO
- Flag availability issues before they become a bottleneck
Built-In Time Tracking and Budget Management
Accurate time tracking and budget controls are essential for project profitability. Choose a platform where timesheets, billable hours, and budget tracking are tightly integrated. This allows you to monitor burn rates, compare estimates against actuals, and generate invoices directly from the data.
Customisable Reporting Tools
Data backs the best decisions. Your software should make it easy to generate reports on team utilisation, project health, or client profitability, without needing a data analyst. Look for configurable dashboards that allow you to track the KPIs that matter most to your business.
Mobile Access for Hybrid Teams
In today’s remote and hybrid environments, having access from anywhere is non-negotiable. A mobile-friendly experience or native app makes it easier to check schedules, approve timesheets, and stay connected with the team, even when you’re away from your desk.
Scales with Your Agency
As your agency grows, your software should keep up. Flexible permissions, solid integrations with tools like Slack or Google Workspace, and support for multiple teams or clients are essential for staying agile at scale.
Smarter Time Tracking, Powered by Automation and Built for Strategic Clarity
Tackle revolutionizes time tracking through seamless calendar integration, eliminating the need for manual logging. Our platform automatically captures and categorizes your time, providing actionable insights through intuitive dashboards and reports.
We’ve built everything you need into one seamless package:
- An innovative tagging system that works its way
- AI-powered automation to handle the tedious stuff
- Flexible reporting tools to track what matters
- Intelligent time capture right in your browser
Tackle: Automatic Time Tracking That Turns Calendar Data into Strategic Insights
Trusted by teams at Roblox, Deel, and Lightspeed Ventures, Tackle helps executives, team leaders, and customer-facing professionals understand and optimize their time allocation. Simply connect your Google or Outlook calendar, set up custom tags and automations, and gain valuable insights into how your team spends their time.
Tackle transforms time tracking from a chore into a powerful decision-making tool, whether you’re:
- Tracking strategic initiatives
- Measuring team efficiency
- Ensuring resource optimization
Start using our automatic time tracking software for free with one click today!
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Benefits of Using an Agency Resource Management Software
Boost Your Bottom Line with Resource Management Software
Resource management and profitability are closely intertwined. Effective resource management improves your agency’s bottom line in a few significant ways by letting you:
- Forecast future work to identify if you can take on new clients or projects.
- Optimize business capacity by allocating resources at peak utilization.
- Plan and mitigate risk for potential projects by mapping them out at a high level in advance.
- Prepare for upcoming work by ensuring the right people have capacity at the right time.
- Predict what revenue and utilization will look like three, six, and nine months down the road to ensure you meet business goals.
- Identify when you need to sell more work or hire an employee to keep work on track.
The result? More projects delivered more efficiently and more profitably.
Optimize Your Workflows
To get the most from your resources, you don’t just need to maximize your available hours; you need to maximize your available billable hours.
There’s a lot of work that goes into keeping projects organized, up to date, and on track. And while this work is crucial, it’s not always directly profitable or enjoyable.
Optimize Workflows and Cut Down on Non-Billable Tasks
Using resource management systems breaks down how much time is spent on various types of work, allowing you to identify ways to streamline your operations. Then, by leveraging workflow automations and other time-saving tools (such as repeatable project templates and integrations with other software you use daily), you can eliminate tedious, repetitive, non-billable admin tasks for your team and reclaim more valuable time for strategic, creative work.
Simplify Time Tracking and Reporting
Effective resource management needs accurate data. Using a resource management system with native time tracking capabilities, you can encourage your team to log their time against tasks and projects, allowing you to see where every minute is spent.
Set automated alerts to remind them to:
- Log time without micromanaging
- Add descriptions, tags
- Mark time as billable or non-billable for more granular insights
Use the resulting time reports to understand how time is being spent across your agency. Zoom out to monitor overall performance, such as the ratio of billable to non-billable hours, and zoom in to identify blockers impacting specific teams.
Flexibly Adapt to Change
Life happens:
- Team members get sick
- Scope starts to creep
- Clients become demanding
But once you know exactly which resources you have at your disposal, you can better respond to these last-minute changes or requests.
Using a resource management system, you can assess team bandwidth, deadlines, and priorities at a glance and redistribute work as needed to meet your goals.
Forecast and Invoice with Greater Accuracy
When we surveyed over 3,600 agency leaders about time management, research found that a whopping 61% of tasks are estimated to take longer than they take. (For web development agencies, this rises to 75%.)
This is a problem because when you overestimate how long tasks take, you block out time that can’t be used on other client work, i.e., lose money.
More Innovative Planning and Billing with Real-Time Task Tracking
With a resource management system, you can track exactly how long different tasks take and use the historical data to make more accurate forecasts.
Compare your estimated vs. actual time spent across tasks, projects, and clients to understand where you need to make adjustments. Generate invoices from your billable hours based on custom rates for more accurate and easier billing.
Avoid Employee Burnout and Turnover
Poor resource management leads to employee burnout, which has compounding consequences. At best, your top players start to display performance issues because they’re overworked, leading to frustrated clients and extra time needed for amendments. At worst, they decide to leave, which puts further pressure on the rest of the team.
Utilizing a resource management system enables you to prevent employee burnout. It reveals how long work takes your team and who’s working on what, so you can resource projects accurately, assign and re-assign work based on individual capacity, and find the utilization sweet spot.
Provide Better Client Experiences
When you’re not scrambling for resources behind the scenes, you can dedicate more time to the things that matter: creating great work and growing your client relationships. Resource management systems give you the visibility you need to deliver projects on time, within budget, and in scope so that you can win your clients’ trust and their repeat business.
Start Using Our Automatic Time Tracking Software for Free with One Click Today
Tackle revolutionizes time tracking through seamless calendar integration, eliminating the need for manual logging. Our platform automatically captures and categorizes your time, providing actionable insights through intuitive dashboards and reports.
We’ve built everything you need into one seamless package:
- An innovative tagging system that works its way
- AI-powered automation to handle the tedious stuff
- Flexible reporting tools to track what matters
- Intelligent time capture right in your browser
One-Click Setup, Enterprise-Grade Insights
Trusted by teams at Roblox, Deel, and Lightspeed Ventures, Tackle helps executives, team leaders, and customer-facing professionals understand and optimize their time allocation. Simply connect your Google or Outlook calendar, set up custom tags and automations, and gain valuable insights into how your team spends their time.
Tackle transforms time tracking from a chore into a powerful decision-making tool, whether you’re:
- Tracking strategic initiatives
- Measuring team efficiency
- Ensuring resource optimization
Start using our automatic time tracking software for free with one click today!
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